PAMM Inside-Out Art Program 2018

Call for Participation – Closes December 15, 2017

Dear Fellow MDCCMA Members:

Ms. Anita Braham from the Perez Art Museum has reached out to MDCCMA requesting that we share with our municipal leaders their 2018 PAMM Inside/Outside Art Program. The Program is funded by the John S. and James L. Knight Foundation that brings high-quality reproductions of works from PAMM’s permanent collection to communities throughout Miami-Dade County. If you would like your community to be the next to be shared the collection, please complete the attached application by the submittal deadline of December 15, 2017. For more information and application form, please see attachments.

Should you have any questions regarding this matter, please do not hesitate to e-mail or call at (786) 345-5677.


Edward A. Rojas

Miami-Dade City & County Management Association Holiday Luncheon

On behalf of the MDCCMA Executive Board, we invite you to our Holiday Luncheon, Friday, December 15, 2017, at 12:30pm at the Ritz-Cartlon, Bal Harbour, 10295 Collins Ave, Bal Harbour, FL 33154.

For the map and parking directions, please click here.

For more information about The Ritz-Carlton’s Artisan Beach House, please click here.

Please send all RSVP’s by December 8, 2017 to Candido Sosa-Cruz at

Register Now!
We look forward to seeing you there.

Engaging Local Government Leaders South Florida Supper Club/Mixer

Dear Fellow MDCCMA Members:


The City of Fort Lauderdale’s Department of Sustainable Development shared with us that Engaging Local Government Leaders (ELGL) is hosting an event in Fort Lauderdale on December 6th.  The event provides local government leaders from across South Florida the opportunity to learn more about the new South Florida ELGL group and network with other local government leaders. The Supper Club/Mixer will be held from 6:00PM– 8:00PM at Himmarshee Public House, 201 Southwest 2nd Street, Ft. Lauderdale, FL 33301. More information can be found at Your support would be greatly appreciated.


Edward A. Rojas

Happy Thanksgiving to MDCCMA Members

Dear MDCCMA Members,

On behalf of the MDCCMA Executive Board, we would like to thank those that participated in last Friday’s monthly meeting. We had a great turnout and the feedback was very positive. We look forward in seeing you at our next monthly meeting which will be held on December 15th at the Ritz Carlton, Bal Harbour, Oceanside. Further announcements on the meeting will be sent shortly.

Please remember to complete your MDCCMA Membership Renewal forms and send in your Survey.

Wishing you and your family a safe and blessed Thanksgiving.


Edward A. Rojas

Nov. 17, 2017 Attend Miami-Dade City & County Management Association Event

On behalf of the MDCCMA Executive Board, a friendly reminder: Friday, November 17, 2017, luncheon will be held at 12:30 PM at the Frost Museum of Science, 1101 Biscayne Blvd, Miami, FL 33132.

Topic for Discussion: “Miami-Dade County Neat Streets Miami”.

Guest Speakers: County Commissioner Dennis C. Moss, Neat Streets Miami Chairman and Gabriela Lopez, Neat Streets Miami Manager

For the map and parking directions, please click here.

Please send all RSVP’s by Friday, November 10, 2017 to Candido Sosa-Cruz at

Non-members please make checks payable to: Miami-Dade City & County Management Association in the amount of $25.00 or click here for the Square Up payment site for MDCCMA.

I can’t make it


Candido Sosa-Cruz
Miami-Dade City & County Management Association


***Mark your calendar and save the dates for upcoming MDCCMA meetings***
Friday, December 15, 2017: Holiday Lunch (Bal Harbour)



MDCCMA President’s Introduction Letter and New Membership Renewal Options

Dear Fellow MDCCMA Members:

It is my pleasure and honor to begin our 2017-2018 year as the President of MDCCMA. Please take a moment to read our Introduction Letter and obtain information on this year’s Executive Board members and new membership renewal process.

We aim to deliver exceptional content to all segments of our membership. We will help drive new ideas as we finalize our agenda for the upcoming year. Attached, please find a Membership Survey that is being provided to gather topics of interest that will be incorporated into our monthly board meetings. Please kindly complete and return the survey to my attention at

You are a valued member and we look forward to a successful and productive year!

Edward A. Rojas
City Manager of Doral/
MDCCMA President
8401 NW 53rd Terrace
Doral, FL 33166
(305) 406-6734

Miami-Dade County League of Cities 7th Annual Best Practices October 13, 2017 Conference

On behalf of the MDCCMA Executive Board, a friendly reminder: The Miami-Dade County League of Cities Conference and Exhibition will be held on:

Friday, October 13, 2017 from
8:00 AM to 5:00 PM EDT

Hilton Miami Downtown Hotel
1601 Biscayne Boulevard
Miami, FL 33132




Friday, November 17, 2017: Frost Science Museum, Miami-Dade County’s Neat Streets Miami / Community Image Advisory Board
Friday, December 15, 2017: Holiday Lunch (Bal Harbour)


Dear MDCCMA Members,

Please find additional responses from Ms. Cabrera to our MDCCMA Emergency Debris Program conference call (also see attachment):

See questions and answers.

Must each local government entity submit a separate RPA within the 30-day requirement?

All individual applicants must submit a request for public assistance, so if the City plans on being an applicant and receiving Federal reimbursement for work completed then an RPA form must be filled out and submitted.

Must debris contractors be separated each with individual PW or can debris be considered a single project?

Debris is often all considered a single project. For example a project worksheet for debris may include contracted hauling costs, monitoring costs, and force account labor all in the same form. If multiple debris removal contractors are used it would be acceptable to include the costs for both in the same project worksheet.

Has the Debris Removal Alternative Procedures Pilot Program been extended after June 27, 2017?

Yes, this is extended on an annual basis and there was an extension this past June (version 5) that makes this program good through June 27, 2018. A copy of that revised document is attached.

Please clarify conditions for reimbursement of straight-time for employees.

Under the Debris Removal Alternative Procedures Pilot Program when subrecipients use their own labor forces to perform all or part of debris removal operations, FEMA will reimburse, at the appropriate cost share level, the base and overtime wages for existing employees and hiring of additional staff. This can be found on page 7 of the attached document.

Please discuss the breakdown of the SOW into PW’s. What is a recommended scale for a PW?

The intention of a project worksheet is to document the scope and cost of work for an individual project. Often time once you do your list of damages how projects will naturally be broken out become clear. Sometimes projects are based on location and the work is relevant to an individual site, sometimes they are organized by a type of work like debris removal city-wide or the replacement of all damaged signs and signals. There is no hard and fast rule for how this works out and FEMA will often have opinions about how projects are constructed and help to direct that process. A project must be a minimum of $3,100 to have a project worksheet and anything under $123,100 is a small project and the rules are a little different (small project are based on estimates and large projects on actual costs).


Pending Question

Who is eligible for hourly and salary compensation/How is the personnel “labor” compensated and differentiate hourly vs. salary compensation?

From the PAPPG (P.24):

  1. Labor Policies

FEMA determines the eligibility of overtime, premium pay, and compensatory time costs based on the Applicant’s pre-disaster written labor policy, provided the policy:

  • Does not include a contingency clause that payment is subject to Federal funding;
  • Is applied uniformly regardless of a Presidential declaration; and
  • Has set non-discretionary criteria for when the Applicant activates various pay types.

In Summary: FEMA’s reimbursement of Salaried/Hourly applicant labor depends on the applicant’s labor policy, supported by payroll records.  In addition, departments whose labor compensation is determined by a collective bargaining agreement will be reimbursed per the terms of that agreement, supported by payroll records.  Payroll records are always required as they are an applicants’ proof of payment for labor costs.